Policy Name: Classification and Compensation Policy
Responsibility for Maintenance: Human Resources
Date of most recent changes: April 14, 2014
I. Policy Statement
Positions are classified based on job duties needed to properly
conduct business, minimum qualifications, and training or experience required
for each position. Employees classifications include, but are not necessarily
limited to, the following categories: (1) Professional Service titles, such as management-confidential, faculty and professional administrator titles; (2)
Classified Service: staff titles; and (3) temporary titles.
A request to create a new position or re-classify a position
should be conducted through procedures established by the College below. Prior
to recruitment and appointment, each position must be properly classified as
noted above in coordination with the Office of Human Resources.
II. Reason for Policy
The programs and services delivered by Onondaga Community College
are complex, varied, and constantly evolving. The College strives to maintain a
sound employee classification and pay plans that allow for effective management
of the College’s enterprises and that are internally equitable, externally
competitive, and sensitive to market conditions.
III. Applicability of the Policy
All members of the College community should be familiar with this
IV. Related Documents
- New York State Civil Service Law, §§2, 22, 35, 115
- New York State Education Department Regulations, 8 NYCRR Part
- Strategic Plan, Onondaga Community College
Title or Position
Questions regarding policy
Vice President, Human Resources
Classification (also, Position Classification, Classify,
A grouping together, under common and descriptive titles, of positions
that are substantially similar in the essential character and scope of their
duties and responsibilities and in the qualification requirements therefore
(New York State Civil Service Law §2)
Positions in community colleges in the professional service as
defined by New York State Education Law §6306 whose principal functions are
teaching or the supervision of teaching in addition to academic
administration, student activities, student personnel services, and other
professions required to carry on the work of the community colleges.
New York State Civil Service Law §35 authorizes community college boards of
trustees to designate positions as professional service subject to the final
approval by the SUNY Chancellor.
All offices and positions designated as either in the exempt
class, non-competitive class, labor class, and competitive class (New York
State Civil Service Law §40). At a community college, most positions are in
the competitive class where appointments and promotions are based on
candidates’ performance in a competitive examination.
New York State Civil Service Law §17 authorizes the Onondaga County
Department of Personnel to classify Onondaga Community College positions
designated in the Classified Service
Requests to create a new position title or re-classify a current
position title at the College must be initiated as follows:
- For “Classified Service”
titles, the Administrative Department Head or Academic Department Chair must
complete a statement of duties utilizing either a New Position Duties
Statement or an Onondaga County Job Analysis Questionnaire.
- For “Professional Services”
titles, the Administrative Department Head must complete the Onondaga
Community College Job Analysis Questionnaire.
- Completed questionnaires must be first submitted to the Assistant
or Associate Vice President, if applicable, and ultimately the Vice President
responsible for administration of that department. The Vice President reviews
(and consults with Senior Vice President, if applicable) and, if accepted,
transmits the aforementioned forms and any applicable supporting documents or
data to the Office of Human Resources.
- The Office of Human Resources shall review the submission in
accordance with College policies, guidelines and collective bargaining
agreements, as applicable, and:
- For professional service titles, will review questionnaires and
documentation to recommend appropriate classification or reclassification of
the position, including allocating and reallocating the position to an
appropriate job group and/or starting salary range, if applicable.
- For classified service titles, will review questionnaires and
documentation to recommend appropriate classification or request for
reclassification of the position and, where necessary, submit this data to the
Onondaga County Department of Personnel for determination and allocation to an
appropriate salary grade.
- Final recommended determinations under 4a. or 4b. above will be
communicated to the applicable Vice President for final submission and approval
of the President. Where applicable, positions are then submitted for approval
by the Board of Trustees.
- Upon completion of the
classification and compensation process, if a search is to be conducted, then
the responsible Hiring Manager will initiate the requisition through the
College’s current on-line recruiting tool, PeopleAdmin.
VIII. Forms/Online Processes
Approved by President June 6, 2006
Updated and approved by the President April 16, 2012
Updated and approved by the President April 14, 2014