Library Policies & Guidelines

Copyright Guidelines Related to Course Reserves

  1. Submitted items should include the source of the item.
  2. Only items which the instructor or the library has lawfully acquired or licensed may become part of the course reserve system.
  3. Only a small portion of any copyrighted work (i.e., a chapter from a book, one article from an issue of a journal, several charts, graphs or illustrations, or other small parts of a work) may be copied for reserve without the permission of the copyright owner.
  4. An OCC network account and password is required in order to view items in the electronic course reserve system.
  5. Neither excerpts from nor will an entire assigned course packet be made available electronically without the permission of the copyright owner. A physical copy of the course packet can be placed on in-library reserve.

There are alternatives to electronic reserve that you may wish to consider:

  • You can make the required readings available in course packets (contact the bookstore (Bookstore) for more information about course packet creation). Course packets can also be placed on in-library reserve.
  • The complete physical work can be placed on in-library reserve.
  • Library staff would be happy to explore alternative resources with you that do not require permission.

Appendix A - Copyright Law & Fair Use Guidelines

The OCC Coulter Library's guidelines on copying for course reserve reading services come from the fair use provisions of the copyright law of the United States as found in Section 107 of Title 17 of the United States Code. Section 107 expressly permits the making of multiple copies for classroom use under certain circumstances. Such educational copying is one of the six illustrative examples of acceptable fair use given in the section. The text of Section 107 is:

Notwithstanding the provisions of sections 106 and 106A, the fair use of a copyrighted work, including such use by reproduction in copies or phonorecords or by any other means specified in that section, for purposes such as criticism, comment, news reporting, teaching (including multiple copies for classroom use), scholarship or research, is not an infringement of copyright. In determining whether the use made of a work in any particular case is a fair use the factors to be considered shall include--

  • the purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes;
  • the nature of the copyrighted work;
  • the amount and substantiality of the portion used in relation to the copyrighted work as a whole; and the effect of the use upon the potential market for or value of the copyrighted work.

The fact that a work is unpublished shall not itself bar a finding of fair use if such finding is made upon consideration of all the above factors.

The Library reserves the right to refuse to place on course reserve any item that it feels may violate these copyright guidelines.

Questions?  Call Lisa Hoff at 498-2340 or email

Public Performance Rights

The multimedia items in our collection can be used for face-to-face instruction under copyright and fair use guidelines. We also have a small collection of multimedia items that include public performance rights (PPR). These items can be used for non-profit purposes (ie. lectures, meetings, campus presentations, etc.). If you would like more information please contact Lisa Hoff, Electronic Resources Librarian, at 315-498-2340 or

Coulter Library will uphold section 4509 of New York State Law regarding patron's library records.

Therefore, no personal information of any kind can be legally released to anyone by Coulter Library, regardless of the requestor's official status, unless a court order or subpoena is presented and has been verified and authenticated by the campus attorney. In addition, such records can only be released "by the person in charge of such library, or a designee of such person" (section 2307, New York State Law).

SEE ALSO New York State Law

Records Retention

The third overdue notice is retained for billing purposes. Once an item has been returned all paperwork related to the loan transaction is shredded.

Active billing paperwork is kept for 10 years. Once an item has been returned, the billing paperwork becomes a completed overdue.

Completed overdue paperwork will be kept for two years plus the current year. The paperwork will be double checked to insure all records are current.